FAQ


GENERAL INFORMATION

What are the official dates of the Tornado Summit?
The official dates of the Tornado Summit are: Tuesday, February 24 through Wednesday, February 25, 2015. Exhibitor move-in is on Monday, February 23, 2015. The first official summit event is breakfast beginning on Tuesday, February 24, 2015 at 7:30 a.m. Please check the schedule for up-to-date information.

Where is Tornado Summit located?
The Tornado Summit is being held at the Cox Convention Center in downtown Oklahoma City, Oklahoma. The address is One Myriad Gardens and registration is located on the second floor of the convention center.

What is the Dress Code?
Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, blouses and most importantly, comfortable shoes. We do recommend you dress in layers as temperatures in meeting rooms can vary. *Please note: spring temperature in Oklahoma City in early February is typically mild. The average low is 41 with an average high of 63.

Is there accessibility for persons with disabilities at the Cox Convention Center?
The Tornado Summit and the Cox Convention Center’s goal is to meet every attendee’s need. For people with disabilities, that means providing a fully accessible environment. The Cox Convention Center complies with the regulations set by the Americans with Disabilities Act (ADA).

Will child care be provided while I’m attending the summit?
The Tornado Summit does not provide child care services during the Summit. Attendees requiring assistance with child care should contact the hotel concierge.

I am bringing my family with me to Oklahoma City. Will there be activities for them to enjoy?
The Tornado Summit does not have scheduled events for your family or friends that come to Oklahoma City with you. Additional guest tickets to the Twister Mixer are available at registration. Please note that guests must be 21 years of age or older.

SPONSORSHIPS & EXHIBITING

I have a question about partnerships, exhibiting, advertising or sponsorships.
You can review the Sponsor & Exhibitor Prospectus for all of the available opportunities.

REGISTRATION

How can I register for Tornado Summit?
The Tornado Summit official Website provides Internet registration 24 hours a day, seven days a week.

How do I know if I'm registered?
All attendees will receive a confirmation by email. This confirmation is your receipt and verifies your registration information. If you have questions, please call 405.604.0041 or email info@tornadosummit.org.

What is included in my registration fee?
A full conference registration includes all educational general and breakout sessions; tradeshow activities and breaks; Twister Mixer on Tuesday; breakfast on Tuesday and Wednesday; and lunch on Tuesday and Wednesday.

How will I receive my badge?
When you arrive at the Tornado Summit and check in at a registration counter, you will receive your badge.

I have a question or problem regarding my registration.
Call: 405.604.0041 or email info@tornadosummit.org.

What if I need to cancel my registration?
Full refunds, less a $50 cancellation fee will be honored for all cancellations received, in writing, by January 31, 2015. Absolutely no refunds will be made for cancellations received after that date. Send cancellations to info@tornadosummit.org. If you fail cancel your registration by January 31 and/or no show to the event, you are responsible for payment in full.

What if I need to send someone else in my place?
Attendees may transfer registrations but may be charged an additional fee depending on registration type. All requests must be sent to info@tornadosummit.org.

HOUSING

Which hotel is the official Tornado Summit hotel?
The official Tornado Summit hotel is:
Renaissance Oklahoma City Convention Center Hotel & Spa
10 North Broadway Avenue
Oklahoma City, Oklahoma 73102
800.468.3571

How do I make a hotel reservation?
Guests may also make reservations via the toll-free number at 800.468.3571. When making reservations by phone, please mention the Tornado Summit to receive the group rate.

How far is the hotel from the convention center?
The Renaissance Oklahoma City Convention Center Hotel is located across the street from the Cox Convention Center and is connected via a skybridge.

What is the closest airport to the Tornado Summit?
Will Rogers World Airport – Oklahoma City (OKC) it is located approximately 15 minutes away from the Cox Convention Center.

EDUCATION

What should I do if the session I would like to attend is full?

The Tornado Summit suggests that you get to the assigned meeting room at least 15 minutes prior to the start of the session to obtain a seat. You should also note the top two sessions you want to attend during a particular time slot, then you will have a back-up should a session fills up. Please note that all session rooms are set to help foster a creative learning environment and are set to the maximum number of seats allowed per the Fire Marshal.

Why does my name badge need to be scanned prior to entering a session?
We scan all attendees entering sessions for multiple reasons. First, we record how many attendees are in each session for help with content planning for the future. Second, we scan to provide attendees with their list of sessions attended as well as Continuing Education Units (CEU) achieved from attending sessions at the Tornado Summit. Your name badge will be scanned by an educational assistant as you enter the room.

What is the maximum number of CEU's I can receive at the Tornado Summit?
All of the sessions at the Tornado Summit will provide CEUs and contact hours. The maximum amount of CEU's/contact hours you can receive is 10.